Skip to content

Manage Stock Lines

The stock database holds details on each of the stock lines making up your store's inventory. Using the details in the stock database the system can:

  • Keep track of your stock levels.
  • Generate reports on your profit margins.
  • Generate stock listings.
  • Generate re-order lists.
  • Charge customers appropriately at the point of sale.

When you initially setup the system you will need to add a record to the stock database for each product line you stock (excluding any pre-loaded products). After this you will need to keep the database up-to-date by adding on each new stock line you introduce to the business.

For each stock line the stock database holds:

  • The name of the product (this will appear on the screen, customer display and receipts).
  • The product category (or 'department') which the product line fits into.
  • The cost price of the product, ex VAT, (used for calculating profit margins).
  • The retail price of the product, inc VAT, (this is the amount charged to the customer at the point of sale).
  • Tax rate (the percentage tax rate deductible from the retail price).
  • The quantity of the product in stock (this is automatically maintained by the system, as we will see later on).
  • The minimum (re-order) quantity; the level at which you would like the product to be 'flagged' for re-order.
  • Optionally, the units which the product is sold in (e.g. KG's) if you have support for weighed/measured products enabled.
  • Replenishment details for the product (supplier, order code, pack size, pack cost, etc).

Although you will need to setup an initial / opening stock quantity for each product line, the system will maintain this automatically by using:

  • The point-of-sale terminal (sales and returns).
  • The stock receive process (for goods in).
  • The stock transfer process (for goods out).
  • Adjustments made for stock loss.

Most products will have a retail barcode but occasionally you will find that some products (e.g. those made by a small manufacturer) will not have a barcode. In this case you can assign your own PLU/SKU code to the product or have the system generate a unique barcode for you. You can either keep a list of these products close to the till point or print your own barcode labels (you will need a label printer for this).

Contact your reseller for pricing and availability of label printers suitable for use with ProEPOS.